Use Your Online Calendar for Focus, Productivity, and Wealth

In our fast-paced world of technology, innovation and productivity, the use of a robust to organize calendars Your work and personal life are more important now than ever.



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We have constant demands on our time. Meeting requests, urgent work notifications and a plethora of tasks on our plate; There is a constant stress of having all the work completed, done and “buttoned up” before the deadline.

As some of the most successful and wealthy people in the world probably have much more do everything on their plate with such finesse and efficiency compared to a typical day?

The answer is that they take the time to plan their days, weeks, months and even years in advance using calendars to ensure this concentration and productivity. We will Go through different ways to increase your productivity and success by using online calendars like Office 365 Calendar, Google Calendar, and Microsoft Calendar. let us getting started.

Six ways to increase your productivity and success with online calendars

Using an online calendar to plan your day, increase your productivity and allow you to focus on your most important tasks and priorities is absolutely necessary essential if you want to get the most out of every day. You have You’ve probably heard the phrase, “What doesn’t get planned doesn’t get done.” It couldn’t be more true.

By planning your most important tasks, events, deadlines, and critical work activities, you create a plan for each day, week, and month of your life and block blocks of time from being used exclusively for your most important tasks.

1. Set check-in reminders for critical deadlines

When you have a critical work deadline or personal event on the horizon, these are the types of events you do never want to miss. Life gets hectic, and at times it feels like moving forward at a hundred miles an hour. During times like these, do you have a plan that you’ve added to your calendar? This promotion guarantees that your most important deadlines will appear on your calendar and the event will not be forgotten?

With the Reminder feature in your online calendar, you can schedule a reminder to take effect a week in advance, a few days in advance, and the day before your important event or appointment. But of course how you distribute your reminders depends on how far away the task is – and how much work the job requires to be completed and prepared for.

When you first learn about a critical appointment or event, take a few seconds to think about the scope of work you will be responsible for.

When the scope is immense, requiring tens or even hundreds of hours of work, you should consciously schedule a “block of time”. far in advance the deadline. Then use those blocks of time to focus and work on the task at hand without distraction.

This forces you to work on that task ahead of time and keeps you from procrastinating until the last few days or weeks before the due date. Can you imagine working on a project that requires hundreds of hours of work a week before the deadline?

Start using your online calendar reminders to avoid becoming overwhelmed in the future and to stay accountable for where you spend your time.

2. Schedule blocks of time without meetings

Meetings can always happen unexpectedly – and often take up the most valuable parts of your day, when you’re most focused and productive.

A day of meetings in a row will prevent you from finishing yours Vein Work activities, especially as most of the meetings we attend do not actually require our presence.

That is unfortunate nowadays business worldwhere meetings often “overload” participants and don’t deliberately think about who Yes, really must be present. Just this one change can dramatically improve a company’s productivity and efficiency.

Luckily, today you can start blocking non-meeting times on your online calendar.

All you have to do is determine when you’re most productive and use that time to focus on your most important work tasks. And don’t forget to block this time so no one can plan about it.

Of course, you will inevitably “double book” one of your time blocks. But unless attending the meeting is absolutely necessary for you, there is likely flexibility. For example, you may be able to notify the organizer of your time block and ask to reschedule it at a later time.

3. Consciously set “times of absence”.

Setting a conscious time away from work (or “OO”) can be a great way to enjoy free time. This encourages your employees, colleagues, and team members to “summon” any remaining work or questions they may have for you.

You can accomplish this in your online calendar by planning the dates and times of your absence and then notifying your team and colleagues. Ask them to reach out in advance and ask you questions while you’re still available.

What will this method achieve? First it will actually leave you Have fun Your free time without work notifications or distractions. It’s great to know that there are no urgent questions waiting for your return. When you know there are no urgent “fires” that need to be put out when you get back, you can enjoy your downtime in peace.

4. Schedule breaks to stay refreshed

Open your online calendar and Plan some short breaks in the course of the day. By scheduling these breaks, your colleagues will see that you are unavailable during these times. Therefore, they are much less likely to harass you or schedule meetings during these specific periods. It is It’s important to make time throughout the day to take regular breaks and rest, even if it’s just a few minutes.

Taking breaks between focused work sessions can help your mind relax. That way, you’ll come back refreshed and ready to tackle the following task with full force.

5. Connect your online calendar to your mobile device

If you connect your online calendar to your mobile device or smartphone, you can receive notifications on the go. Features like this allow you to stay up to date on things like new meetings or events.

This is especially true for anyone whose job requires them to be constantly moving or traveling. This is mainly because you are always connected to your calendar. And it allows you to keep up with what’s happening in your organization.

By connecting your online calendar to your mobile device, you can work more efficiently, especially when planning your day around important meetings or events.

6. Group and plan similar tasks

Combining similar tasks and processing them into one “concentrated work step” is one of the best ways to maintain efficiency. This allows you to get your work done faster than you ever thought possible.

Take the time to consider which of your duties or responsibilities are most closely related. These would be those with similar actions or effort required to complete them.

When you schedule these tasks on your calendar, stack them in the same block of time. Or group them side by side with blocks of time.

Doing similar tasks one after the other prevents your brain from switching back and forth between completely different tasks. Ultimately, this will make you more efficient over time. If you want to do as many to-dos as possible, you really can’t go wrong with the “batching method”.

Photo credits: Karolina Grabowska; Pixel; Thanks!

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